Rhonna W. Phillips
Counseling & Therapy Services, LLC

LPC-S and LMFT

 
     
   
     
 

Email: RPhillips@BirminghamCounselor.com
Website: www.BirminghamCounselor.com
Work Cell: (205) 356-9834
Mailing Address: P.O. Box 26387 Birmingham, AL 35260
Physical Address: 1320 Alford Avenue Suite 101 Birmingham, AL 35226

 
     
 

PAYMENT FOR PROFESSIONAL SERVICES:

Payment is always due prior to the start of our appointment. For appointments we agree to verbally, I require a $ guarantee by having your identification and bank card, physically on file, or a deposit of 50% in cash. I do not file Insurance. I provide receipts for all forms of payment. You are advised to keep your receipts in an envelope, by year, for potential tax deduction purposes. I accept, in order of preference, based on fees incurred:

1. Cash, because it does not cost me to receive it.

2. A credible local check. Any returned checks will have a $40.00 fee due prior to your next appointment & you may become cash pay only.

3. Using credit/debit/HSA cards by prepayment electronically, through my website appointment and payment software, Square. It is your choice if you choose to leave your payment information electronically on file. Voluntarily choosing to use a credit/debit card is YOUR accepting the risks of unforeseen data or security breaches. Refer to SquareUp.com/security

4. Using Square devices in my office. You can Dip your chip, Tap for contactless pay, or Swipe your magnetic strip, prior to the start of your session.

5. Lastly, cards manually keyed in by me, in the office, through Square, including my processing your cards “on file”. I reserve the right to charge the 2.6% - 3.5% + service fees to the client/cardholder.

 
 

RATES:

INDIVIDUAL
INTAKE Session for Individual Adult, Child or Adolescent:  80 min. $135.00; Individual Counseling/Therapy follow up session: 50 min. $110.00 or 80 min. $165.00. Individual ADHD Assessment: 90 min. $160.00.

CONJOINT (2 or more persons)
INTAKE Family/Couples Session: 80 min. $145.00;
Family/Couples Conjoint Counseling Session: 50 min. $130.00 or 80 min. $195.00.

Collaborative Divorce Coaching: Orientation: no charge; Each Coaching Session:
50 min. $200.00; Retainer paid up front for Case Management: 8 hours $1,600.00.

Please DO NOT send anyone in the place of, or in addition to, the identified client(s) who the appt is named for. Please discuss any substitution with me in advance. There are clinical reasons for this.

If YOU extend a session 15 min. or more, the additional service fee is due
before the next session. CRISIS session rates may vary according to
appropriateness of the request.

Group Counseling/Therapy Screening: 50 min. $75.00;
Group Counseling/Therapy Session: 80 min. $65.00; 110 min. $75.00.

ALC Supervision of a Counselor in training
is payable only by cash or check because these rates are highly discounted; in appreciation of the challenges of getting started in the profession.
Individual 1-1 & Mini Group of 2 Session: 50-60 min. $50.00; 80-90 min. $70.00;
110-120 min. $90.00;
or Group Session (3+): 50-60 min. $40.00; 80-90 min. $55.00; 110-120 min. $70.00.

There will be a limited number of slots available for HARDSHIP rates. These will be discussed on a case-by-case basis and may be a temporary arrangement. Only cash or check will be accepted.

 
 

SHORT NOTICE CANCELATIONS,
NO-SHOWS & RESCHEDULING:


The appointment you set and agree to is YOUR responsibility. If you choose, my appointment software Square, will send you an automated reminder via email or text or both; it is your choice.

Things beyond your control can arise and I am understanding of these. Otherwise, 24 hours notice is required to avoid the fee. To CX or R/S on short notice or during non business hours, please call & leave me a message. The fee is 50% of the published/your contracted rate. This must be paid prior to any future appointments and can be charged to the cash deposit or card you provided as your appt. guarantee.

Cancelations of an appt. that was prepaid, which qualifies for a refund, will be made in a form at Rhonna’s discretion. Multiple late CX’s, R/S’s or NS’s will indicate to me that you are not available for or invested in therapy at this time and our work will be suspended.

 
 

OTHER FEES:

I charge for my time spent which pertains to my client/s, other than the scheduling of appointments. Contact outside of sessions, of less than 15 minutes, will NOT be charged. Longer than 15 minutes will be rounded to 15 min increments and charged according to our contracted payment agreement. Please, no email or text for clinical emergencies, call me for safety or time sensitive matters.

Outside-of-session fees cover all contact including by phone, email, text, letters, journals and case management: requests for letters, record reviews, copies, reports, summaries, consultations, response to legal matters, and duplicate receipts, statements of payments, etc. For ex: a 15 min. phone consult for an Individual client at regular rates, would be $27.50. Or a 30 min. record review and writing of a letter for one or both members of Couple’s Therapy would be $65.00. These payments are due prior to sending out any requested information and before our next appointment.

If you are involved in a LEGAL matter and I am requested by you, subpoenaed by your attorney or the opposing party's attorney, mandated to make a report to authorities, and/or ordered by a judge to respond in any manner, my time will be charged for in 15 minute increments according to our current contracted payment agreement. Further examples of billable time include, review of & copying your file, travel, waiting on-site, consulting your attorney, giving a deposition electronically or in person, and/or testifying. Mileage will be billed at IRS reimbursement rates. In addition, any professional or attorney fees incurred by me, for my consultation or representation related to your case, will be billable to you.

 
 

COLLECTIONS:

Reasonable notice will be given, including the opportunity to discuss a payment plan. I reserve the right to use any and all legal means to collect payment that is due to me. This may include billing you via certified mail, charging your credit/debit card that is on file, contacting your approved 3rd party payer, use of collections services, placing a lien on your property, small claims court and notifying the Credit Bureau.